Digital Asset Management Systems for Custom eLearning Solutions

Digital asset management

SYSTEM

CRM INTEGRATION

FOR subscriptions

scalable

elearning platform

Services

Custom Software Development, Design, E-Commerce Development, Product Discovery, Software Testing Services, Team Development, Technical Co-Founder

Industries

E-Commerce, Ed-Tech

Technologies

Apache, Audio library SoundManager 2, ECMAScript 5, Elasticsearch, HTML5/CSS3, ImageMagick, LESS CSS preprocessor, MongoDB, MySQL, PayPal, PHP, PHP5/PHP7, Ractive.js, SphinxSearch, Spiral Framework, Spiral JavaScript toolkit, USAePay

About THE Project

eLearning Brothers started with a mission to revolutionize online learning by making it more engaging, interactive, and accessible. As demand for their templates, custom eLearning solutions, and digital training tools grew, they needed a scalable system to store, manage, and distribute their vast content library efficiently.

Their challenge was twofold:
A growing digital asset repository required a robust, high-performance DAM system and managing customer subscriptions and interactions demanded seamless CRM and sales automation.

Spiral Scout provided the technology backbone that helped eLearning Brothers scale into one of the largest eLearning asset providers in the world.

Objectives

Develop a custom Digital Asset Management (DAM) system for streamlined content storage and retrieval.
Implement CRM and user management features to enhance business operations.
Build an intuitive sales interface for subscription tracking and automated alerts.
Enable efficient eLearning content distribution to support training and online education.

Challenges

Solutions

Challenges

Scaling Digital Asset Management

As eLearning Brothers expanded, their asset library became too large for their existing system, leading to slow performance and inefficient content retrieval.

Solutions

Robust Digital Asset Management

Spiral Scout designed a custom-built DAM system with Elasticsearch and MongoDB, ensuring fast, scalable, and highly efficient content management. The new system allowed seamless organization, retrieval, and distribution of digital assets across their platform.

Challenges

Managing Complex CRM & Subscriptions

The company struggled with a fragmented CRM setup, making it difficult to track user subscriptions, automate renewals, and manage customer relationships efficiently.

Solutions

Tailor-Made CRM Integration

We built a fully integrated CRM module, connecting subscription tracking, customer engagement tools, and automated sales workflows. This enabled eLearning Brothers to retain customers more effectively and streamline sales operations. This led to a huge jump in sales and retention.

Challenges

Optimizing Sales Team Efficiency

The sales team lacked an intuitive way to manage and track customer interactions, often missing opportunities to upsell or prevent churn.

Solutions

Intuitive Sales Interface

We developed a user-friendly sales dashboard that provided real-time customer data, automated alerts, and seamless integration with subscription services—empowering sales reps to close deals faster and drive higher retention.

Challenges

Project Strategy

We handled everything from system architecture and UI/UX design to implementation and optimization, ensuring a scalable and adaptable platform.

Solutions

Scalable Full-Cycle Development

With a full-cycle development approach, Spiral Scout helped eLB lay the foundation it needed to scale rapidly and achieve greater heights while working with 92 of the top 100 Fortune 100 companies. This approach ensured the solution was robust and adaptable to the evolving needs of the business.

OUR Project strategy

We developed a plan to address a number of critical steps that shaped the project’s success and addressed its key challenges.

Full-Cycle Development Approach

We handled everything from system architecture and UI/UX design to implementation and optimization, ensuring a scalable and adaptable platform.

Seamless CRM and User Management Integration

A tailor-made CRM and subscription system was integrated to enhance customer tracking, reduce manual work, and improve revenue predictability.

Efficient Asset Management and Distribution

We engineered a powerful DAM system that allowed seamless storage, categorization, and high-speed retrieval of eLearning assets.

Project results

Since our partnership began, eLearning Brothers has grown from a small team into an industry leader with over 90 employees, millions in revenue, and multiple industry accolades.

Their content distribution is now fully automated, allowing them to scale without performance bottlenecks. They’ve also been recognized in the Inc. 5000 Hall of Fame as one of the fastest-growing companies in the U.S.